WorkSafeBC Home

Invoicing for goods

If we approve you to supply goods to an injured worker, you can invoice us by mail or fax. The vendor invoice authorization letter you receive from us outlines specific invoicing requirements. Following these requirements will help us pay you sooner.

Before providing goods to the client, be sure you have our approval. We'll send it to you in a vendor invoice authorization letter. This letter gives the client’s details, a listing of the items and dollar amounts approved, and contact information for the vocational rehabilitation consultant who made the referral.

We encourage you to use our  Vocational Rehabilitation Services External Provider Invoice — Generic Form 65D5. All of its mandatory fields are marked with an asterisk. Please double-check that these fields are all filled in before you submit the invoice.

If you choose to use your own form, please clearly label the information. For example, the client's eight-digit claim number must be preceded with the label "Claim number," so that we know what it is.

To protect the privacy of clients, please submit a separate invoice for each client.

Be sure to include the following information on your invoices:

Information required

Notes

Invoice number

This allows you to check the status of your invoice online

Invoice date

Make sure your invoice is not post-dated

Payee number

Your payee number, or vendor number is listed in the authorization letter we sent you

GST registration number

Only if applicable

Postal code

 

Worker’s name
Worker’s date of birth
WorkSafeBC claim #

Name of service recipient
Date of birth of service recipient
Claim number of service recipient

Service information

Notes

Date of service

For each item, indicate the date you supplied the item to the worker. This date must not be after the invoice date.

Fee item description

This is listed in the authorization letter we sent you

Fee codes

These are listed in the authorization letter we sent you

Item amount

The amount billed must not exceed the amount we approved in the authorization letter we sent you

Taxes (GST and PST)

Indicate next to each item if GST or PST applies. Indicate either the GST or PST amount for each  item, or use an indicator such as a “G” for GST and a “P” for PST if it applies to the item.

Please submit your invoices within 90 days of item delivery. Fax or mail your completed invoices to us. Our fax number and mailing address appear at the top of your authorization letter.