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Psychologist billing and reporting
Billing
Before you assess or treat an injured worker, you must have a written referral from WorkSafeBC in order to bill WorkSafeBC for services rendered. The referral letter will outline the services requested, reporting requirements, and billing arrangements.
Billable items
Only pre-approved treaments or assesments will paid. Missed appointments cannot be billed to WorkSafeBC.
Fees
To bill WorkSafeBC for your services, include only those fee items outlined in the Assessment and Treatment Agreements.
Faxing Invoices
Complete the Psychology Invoice for WorkSafeBC (MSWord 207kb) to bill for services rendered and fax the form to 604 276-3195 in the Lower Mainland or toll-free at 1 888-922-3299. Invoices and reports must be faxed separately. Invoices must be sent to these numbers to be processed.
Rejected billings
For payment assistance please call Payment Services at 604 276-3085 or toll-free at 1 888 422-2228.
Reporting
The following is a summary of the reporting requirements for each service.
Assessment reports
Reports must include:
- Client's presenting symptoms
- Psychological diagnosis
- Explanation of causality of symptoms (especially in relationship to workplace factors)
- Treatment recommendations
Treatment reports
When contracted to provide treatment to an injured worker, you'll receive
a letter outlining the treatment parameters. The initial treatment report
will outline the treatment goals and procedures.
The purpose of the treatment reports are to:
- Measure progress towards the treatment goals specified in the referral letter and treatment plan
- Discuss any need to modify treatment
- Clarify aspects of the provision of services to the injured worker
Assessment/Treatment Reporting and Billing Timeframe
| Type of Assessment | Report |
|---|---|
| Psychological Assessment | Within 10 business days of last appointment date |
| Psychologial PFI Assessment | Within 10 business days of last appointment date |
| Supplemental Psychological/Neuropsych. Consultation | Within 10 business days of last appointment date |
| Neuropsychological Assessment | Within 20 business days of last appointment date |
| Neuropsychological PFI | Within 20 business days of appointment date |
| Type of Treatment | Report |
| Intake Session + Treatment Plan | Within 5 business days of intake session |
| Treatment Report | Within 5 business days of the end of every 4 week treatment block |
Psychology Treatment and Assessment Report Tracker
Valid from September 1, 2008 to December 31, 2010.
Faxing reports
All assessment and treatment reports to WorkSafeBC must be faxed to 604 276-3195
in the Lower Mainland or toll-free at 1 888 922-3299.
WorkSafeBC report templates must be used:
Assessment Report 10D5
Treatment Report 10D6
For more information
Contact WorkSafeBC Health Care Services at 604 232-7787 or toll-free at 1 866 244-6404.
Disclosure Issues
Under the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), injured workers can request copies of their claim file, including all clinical reports related to assessment and treatment.
As a clinical professional you are expected to give feedback on treating an injured worker in your reports. Not only is this highly recommended, it is ethically appropriate. Your feedback should deal specifically with clinical issues and not with claims or compensation issues.
Limitations to disclosure
WorkSafeBC psychologists work closely with the FIPPA coordinators to recognize
and address psychological ethics and legal standards. If a worker requests
disclosure of his or her file, we need to determine whether such disclosure
could reasonably be considered harmful to the worker or others, as there
are some exclusions allowable under the FIPPA legislation.
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